Description

For over 60 years, Assiniboine College has been providing exceptional learning experiences, while transforming lives and strengthening Manitoba through applied education and research. Our future success rests on our ability to develop a sustainable Thriving Workforce that is unified in moving forward for the benefit of the college and Manitoba. Our culture is built on our principles for continued success: Creativity, Collaboration, and Courage.

Salary & Benefits Administrators are essential to the College, making sure employees are paid correctly and on schedule while keeping precise records and audit logs. They handle, check, balance, and document every payroll transaction, as well as manage benefit plans. Their work follows relevant laws, collective agreements, benefit plan rules, and human resource and payroll policies and procedures.

Key Responsibilities: 

• Manage payroll for all employee types and contracts at the college.
• Execute payroll transactions, including regular, overtime, vacation, holiday pay, premiums, severance, and leaves; ensure accuracy.
• Set up new employees in the payroll system with entitlements, benefits, tax codes, and banking; confirm HR data.
• Process retroactive salary adjustments, reclassifications, promotions, increments, and insurance or tax overrides.
• Conduct bi-weekly audits and make corrections as needed.
• Complete calendar and fiscal year-end processing.
• Enroll employees in benefit plans and verify accurate deductions/premiums.
• Address employee and agency inquiries about pay and benefits.
• Liaise with external agencies and internal finance as required.
• Communicate with managers to ensure payroll legislation, policy and collective agreement compliance.
• Support payroll and HRIS systems (Ellucian Colleague), including testing updates, troubleshooting system issues, and year-end processing.

Requirements

Qualifications:

• Relevant education, preferably with training in payroll administration; PCP designation an asset.
• Payroll experience in a fast-paced, demanding environment.
• Experience with computerized payroll systems, HRIS, including testing, troubleshooting, and system-supported payroll processing.
• Ability to prioritize and manage complex payroll tasks accurately within overlapping deadlines.
• Ability to work independently and ensure accuracy and timeliness.
• Knowledge of federal and provincial payroll legislation/regulations.
• Experience applying HR/payroll policies, procedures, and collective agreements.
• Demonstrates initiative, attention to detail, and strong organizational, time-management, record-keeping, problem-solving, and follow-up skills.
• Excellent oral/written communication, interpersonal, and customer service skills.
• Strong understanding of payroll/accounting practices and proficiency with relevant software.
• Proven ability to maintain confidentiality.